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Administrative Assistant - Abilene, TX -Procurement.

Company: Lauren Engineers & Constructors
Location: Abilene
Posted on: January 15, 2020

Job Description:

Purpose: Assist Oil & Gas Business Unit Abilene TX-Procurement department in their functions by providing general administrative support. Initial duties will include but not limited to executive secretary, reception, answering phones, sorting mail, preparing project billing/invoicing, management reports, project setup and other general administrative support. Ideal candidate will have potential to serve as office administrative manager as the office grows. Work Schedule: 7:30 am 5:30 pm Monday through Thursday and 8 am 12:00 pm Friday. Work schedule may be modified by supervisor based on workload. Essential Skills (may include but are not limited to the ability to) In addition to other duties, serve in executive secretary role for Procurement. Organize document control function forAbilene office. Prepare and distribute project correspondence files and letters. Prepare, edit, copy, bound, and distribute project reports under direction of the Managers. Operate multiline switchboard to answer, screen, or forward calls, providing information, or taking messages. Receive guests, determine the nature and purpose of their visit, and direct or escort them to specific destinations. Transfer mail to and from main office and mail box each day. Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.). Provide information about the company, such as location of departments or offices, employees within the organization, or services provided. Assist in general administrative tasks such as faxing, copying, filing, organizing, mailing, document development. Maintain and organize office supplies and reorder as necessary. Assist in maintaining the electronic files system and standard documents using Microsoft Office and other software. Research, book, confirm and make travel itineraries for Lauren travelers. Track travel costs and ensure they are within Company travel policy. Ensure invoices are paid and credit card statements are balanced. Maintain paper and electronic files on travelers and itineraries. Provide clerical passport and visa support as needed. Organize and schedule gathering events such as webinars, meetings, training sessions, etc. Work within company policy as outlined in the Lauren Engineers & Constructors Craft Handbook and in compliment with the LEC Human Resources Policy Manual, LEC Safety Manual and OSHA Safety rules. Perform other duties as assigned by the supervisor as needed. Potential to supervise other administrative staff as office grows is desirable. Essential Qualifications Five (5) years of professional office environment experience, which required interaction with internal and external customers Advanced level of computer skills including Windows 2007, Excel, Word, Power Point, SharePoint and Microsoft Outlook Read, write and communicate using English language sufficient to perform job functions (other preferences will be given for special language skills where there is a business need Physical Requirements Frequently lift objects weighing up to 25 pounds Climb stairs Sit for long periods of time Occasionally stoop, kneel or crouch Use hands and arms to reach for, grasp and manipulate object Environment: Work usually takes place in an office setting. All offers of employment are contingent upon results of a background check and a pre-employment drug screen. Lauren is an equal opportunity employer. Lauren strives to recruit and employ the most qualified personnel and provide equal opportunities for advancement, including promotion and training, without regard to race, color, religion, gender, national origin, sexual orientation, citizenship status, veteran status, and, to the extent provided by law, age, marital status, disability or any other protected class as defined by federal, state or local laws. Lauren is committed to a workplace free from harassment, intimidation, and coercion at all sites and in all facilities where employees are assigned. Applicants have rights under Federal Employment Laws Family and Medical Leave Act (FMLA) Equal Employment Opportunity (EEO) Equal Polygraph Protection Act (EEPA)

Keywords: Lauren Engineers & Constructors, Abilene , Administrative Assistant - Abilene, TX -Procurement., Administration, Clerical , Abilene, Texas

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