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Administrative Assistant

Company: BCFS
Location: Abilene
Posted on: November 18, 2021

Job Description:

It's a great feeling to work for a company that does so much good for others around the world!Position DescriptionCompany: BCFS HHSPosition: Administrative Assistant IIProgram: BCFS HHS -AbileneReports to: Regional Director - North TexasStatus: Full-Time, Non ExemptPay Grade: 4Education: High school diploma or GED equivalent.Experience: Two (2) years administrative experience with advanced skill level in Microsoft Word and Excel is required. Advanced skill and experience in managing multiple databases and filing systems is preferredSupervises: NoneSummary: This position is responsible for using sound professional judgement and best practices to ensure quality services are provided to the service population especially in crises situations while maintaining compliance with established state and federal standardsTo successfully perform this job, the employee may be expected to perform the following, with or without reasonable accommodations in accordance with the Americans with Disabilities Act of 1990:Essential Functions:1. Accepting and screening all incoming visitors, emails and phone calls.2. Complete pre-registrations and route to appropriate staff.3. Data entry and maintenance of multiple client information databases (client registration, attendance records, client evaluation, PEI (DFPS) and Efforts To Outcomes (BCFS).4. Manages closed case files for statewide office locations5. Manage some purchasing for the program with supervisor approval.6. Reconciles monthly expense ledgers7. Type and design general correspondence, memos, charts, etc. Proofread copy for spelling/grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.8. Coordinate travel arrangements for staff.9. Support all staff with administrative tasks, data entry, budget tracking, and reporting.10. Work in conjunction with Case Manager and Team Supervisor/Therapist11. Maintain written records of all home visits, interaction and contact withfamilies/clients and file in appropriate client files in a timely manner12. Attend all case staff meetings, supervision and mandatory agency meetings13. Using stated policies and procedures report child abuse/neglect14. Maintains familiarity and knowledge of community resources and uses these appropriately to meet needs of families.15. Conducts community outreach in educating parents, professionals, and others about program andagency services, and child abuse prevention awareness.16. Maintain confidential client files for assigned participants.20. Other job duties as assignedMeasurable Deliverables:1. Maintain current participant online records on weekly basis.2. Field calls, emails, visitors on daily basis.3. Maintain organized client files, class folders, and requisitions.4. Enroll clients via pre-registrations on daily basis.5. Attend all required trainings as applicable.6. Maintains operational office equipment and supplies at all times.7. Maintain current budget tracking on month basis.Credentials, Skills and Abilities:1. Maintain current licenses and certificates required for the position including butnot limited to:--- First Aid --- CPR --- Other2. Pass a pre-employment drug screen and random drug screens and maintain emotional control andprofessional composure at all times.3. Provide proof or work eligibility status upon request.4. Pass a pre-employment and biennial criminal background and motor vehicle check(fingerprints needed if applicant has lived out of state within the past 5 years)5. Demonstrate the ability to:a. Respond sensitively and competently to the service population's cultural andsocio-economic characteristics.b. Communicate effectively in writing and verbally in English and Spanish.c. Work in a fast paced environment.d. Maintain computer literacy required to meet the responsibilities of the position.e. Work effectively and without intensive supervision both independently and as a member of amultidisciplinary team.f. Manage time effectively and efficiently.Nothing in this job description restricts management's right to assign or reassign duties andresponsibilities to this job at any time.The BCFS System is committed to following immunization recommendations produced by the U.S. Centers for Disease Control (CDC). As such, our company policy requires that all employees must receive a COVID vaccination and an annual Influenza vaccination, or obtain an approved exemption from the BCFS System as a medical or religious accommodation. This is a condition of employment and all new hires will be responsible for providing proof. Additional information regarding this policy requirement will be provided upon hire.English (United States)If you like to work with people that believe they can make a difference in the world, this is the company for you!EEO StatementIt is the policy of BCFS System of Companies and its affiliated organizations to provide equal employment opportunity and treat all employees equally regardless of age, race, creed/religion, color, national origin, immigration status or citizenship status, sexual orientation, military or veteran status, sex/gender, gender identity, gender expression, disability, genetic information or genetic predisposition or carrier status, marital status, partnership status, victim of domestic violence, sexual or other reproductive health decisions, or other characteristics protected by applicable law.Click here to view the "EEO is the law" poster

Keywords: BCFS, Abilene , Administrative Assistant, Administration, Clerical , Abilene, Texas

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