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Division Administrator - Finance and Budgeting Manager

Company: City of Abilene
Location: Abilene
Posted on: June 10, 2021

Job Description:


OPEN UNTIL FILLED PAY RATE Depending On Experience + Qualifications

Under direction to provide highly responsible and complex financial and administrative support to the Director and Assistant Director of Finance. Aides in the preparation of the annual budget for the City. Monitors the annual budget and makes recommendations for modifications. Ensures financial reporting and procedural compliance with all applicable Federal, State, and Local regulations including governmental generally accepted accounting principles. Aides in the annual audit and preparation of the Comprehensive Annual Financial Report (CAFR). Aides in the continuous improvement of City accounting, financial and treasury functions.


This position exercises direct supervision over technical staff.

Examples of Duties

Assist in all Finance Department services and activities including such areas as treasury, accounting, collections, audit, and budget.

Assist in the development and implementation of Finance Department goals, objectives, policies, procedures, and priorities for each assigned service area.

Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct the implementation of change management.

Select, train, motivate, and evaluate Finance Department personnel; provide for and coordinate staff training; work with employees to correct deficiencies; follow discipline and termination procedures.

Plan, direct, and coordinate, the Finance Division's work plan; meet with staff to identify and resolve problems; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures.

Participate in the development and administration of the City's budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; direct the monitoring of expenditures; direct the preparation of and implement budgetary adjustments as necessary.

Coordinate Finance Division activities with other departments and outside agencies and organizations; provide staff assistance to the Director and Assistant Director of Finance; prepare and present staff reports, and other necessary correspondence.

Research, analyze, and recommend revenue-generating and cost-reducing proposals for capital and operating programs; prepare long-range financial projections.

Assist with the annual audit process and the annual financial report.

Advise and assist the Director and Assistant Director of Finance in the development and monitoring of the City's financial policy. Assists in designing and maintaining records systems.

Assist with special projects assigned by the Director and Assistant Director of Finance.


Perform other job related duties and responsibilities as assigned.

Typical Qualifications

Knowledge of:

Operational characteristics, services and activities of a comprehensive municipal financial planning and development program. Complex principles and practices of program development and administration.

Advanced principles and practices of municipal budget preparation and administration, accounting, treasury management, purchasing, and risk management.

Principles of supervision, training, and performance evaluation.

Pertinent Federal, State, and local laws, codes, and regulations.

Proficient in the use of Microsoft Office and Google Suite applications.

Skill to:

Plan, organize, direct and coordinate the work of professional, and technical personnel; delegate authority and responsibility.

Select, supervise, train, and evaluate staff.

Develop, implement and administer goals, objectives, and procedures for providing effective and efficient financial and administrative operations.

Prepare and administer large and complex budgets; allocate limited resources in a cost effective manner.

Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.

Research, analyze, and evaluate new service delivery methods, procedures and techniques.

Interpret and apply Federal, State and local policies, procedures, laws and regulations.

Ability to:

Prepare clear and concise administrative and financial reports.

Adapt to various computer and financial related applications.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally.

Follow and embrace the City of Abilene Core Values - Respect, Integrity, Service Above Self, and Excellence in All We Do.

Lead and manage a team in a manner that accomplishes the Department's mission and treats team members with dignity, courtesy, and respect.

Experience and Training Guidelines:

Any combination equivalent to experience and training to provide the required knowledge, skills, and abilities may be qualifying. Knowledge, skills, and abilities may be obtained through:


Six (6) years of increasingly responsible experience in governmental financial planning, accounting, and administration, including administrative supervision is required.


A Bachelor's degree from an accredited college or university with a concentration in finance, accounting, business administration, public administration or a related field is required.

License or Certificate:

Possession of a Certified Government Finance Officer (CGFO) and/or Certified Public Accountant (CPA) certification is preferred.

A valid Texas driver's license; the ability to obtain one within ninety (90) days, or a military waiver is required.

Special Requirements:

Essential duties require the following physical skills and work environment:

Ability to work in a standard office environment.

With or without accommodation, ability to lift up to 10 pounds.

Supplemental Information

City of Abilene Core Values


  • Demonstrating through our actions that we hold ourselves and our citizens in high enough regard to do what we say we will do, in the timeframe we commit to.
  • Recognizing that everyone has dignity and deserves helpful, courteous, and prompt attention.
  • Consistently doing what is necessary, expected, and required, and when able to do so, exceeding expectations.


  • Possessing an unwavering commitment to doing the right things right.
  • Consistently adhering to high professional and ethical standards.
  • Keeping commitments to our citizens, co-workers, and others.

Service Above Self

  • Being open and approachable to council members, citizens, and our fellow employees at all times.
  • Treating our customers like we would like to be treated.
  • Fostering a servant's heart in ourselves and each other by conscientiously doing what is best for the community in all cases.
  • Passionately committed to serving others.
  • Helping to make our citizens' lives better.
  • Finding ways to say yes.

Excellence in All We Do

  • Delivering on promises made, taking personal responsibility for achieving community-minded goals.
  • Leading by example, recognizing the importance of working together to meet everyone's needs, treating everyone with courtesy, dignity, and respect.
  • Sharing resources and information freely.
  • Communicating regularly and honestly with council members, citizens, and employees.
  • Having a can-do attitude.

Keywords: City of Abilene, Abilene , Division Administrator - Finance and Budgeting Manager, Other , Abilene, Texas

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