Sales Administrator

Company: AbiMar Foods, Inc.
Location: Abilene
Posted on: July 31, 2022

Job Description:

Job Description SUMMARY: Sales administrators are responsible for the daily handling of all aspects of customer service. This includes the input of customer orders, the follow up, confirmation and status of pending orders, invoicing orders once they have shipped, reviewing the accounts receivable aging of customer accounts, and regular ongoing communication with customers, brokers, salesmen, and various internal departments/employees. This position reports directly to the Sales Administrative Manager as well as to the Sales Managers. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must have excellent written and communication skills, be extremely organized and detail oriented. They should have a friendly and can do attitude. They must be able to multi-task, prioritize duties assigned and thrive in a fast paced environment. This position requires a high level of professionalism and strong computer skills with a special emphasis in Excel. The duties and responsibilities listed below are representative of the knowledge, skill and abilities required. ESSENTIAL DUTIES AND RESPONSIBILITIES: Receive customer orders daily through emails, fax or electronic data interchange (EDI) Write up and enter customer orders including the verification of pricing, handle discrepancies, revisions, and confirm the order with the customer/broker After orders have shipped, review the warehouse worksheets for discrepancies and proper documentation Invoice orders that have shipped, in our system and through EDI when applicable Pull the original order packet and file with invoices Respond to customer calls and emails, handle promptly and professionally Work closely and communicate regularly with the salesmen and brokers related to each customer Ongoing communication with our production schedulers regarding revised orders, short lead times, etc. Review the aging of customers--- accounts receivable and checking the status of past due invoices, communicating the status to the Sales Administrative Manager Research customer deductions and report to the Sales Administrative Manager regarding the validity and approval of them Update customer promotion accruals for amounts earned and deductions taken against them Prepare reports and sales analysis when requested Must maintain strict confidentiality involving sensitive information such as pricing, customers--- lists, sales reports, etc. Must be available to work overtime when needed Other duties as assigned by the Sales Administrative Manager or Sales Managers EDUCATION and/or EXPERIENCE: A high school diploma is required as well as proven proficiency in MS Office, specifically using Excel Spreadsheets. Testing & passing scores using MS Office is required. A Bachelor---s degree in a related field is preferred, or 1-3 years related work experience. MATHEMATICAL SKILLS: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ration and percentages. COMMUNICATION SKILLS: This position requires excellent written and verbal communication skills. A significant aspect of this job is dealing with various external and internal people such as customers, brokers, salesmen, production schedulers, warehouse personnel, QA, the Controller, Sales Administrative Manager, and other Management. WORKPLACE SAFETY: Safety is EVERYONE---s responsibility at AbiMar Foods, Inc. All employees are responsible for knowing and following all safety rules as provided in the Employee Handbook and Safety Code Book as well as job specific training. All safety issues and/or concerns must be reported to management immediately. All safety violations will result in disciplinary action up to and including termination of employment. Powered by JazzHR mziOL8c1w8

Keywords: AbiMar Foods, Inc., Abilene , Sales Administrator, Sales , Abilene, Texas